FAQs

Questions regarding submissions of proposals

When is the deadline for submission of proposals?

The deadline for submitting proposals is 10 January 2022 (23:59 CET). You can find more information about the Call here. Please note that late submissions cannot be accepted.

Where can I submit my proposal?

All proposals must be submitted via our conference webpage.

What type of proposals can I submit?

You can submit an individual Paper proposal, a Workshop proposal or a Panel proposal. All proposals must be submitted in English. You can find more details about the submission procedure and the different types of proposals here. When preparing a proposal for a Panel or Workshop, please pay considerable attention to diversity in the list of participants.

Can I save a draft of my proposal via the conference webpage and edit it later, prior to the deadline?

No. Please make sure you have the final version of your proposal before submitting it via the conference webpage, as later edits are no longer possible.

Can I submit more than one proposal or act in different roles (as paper giver, chair or discussant) during the conference?

You can submit several proposals and each of them will be evaluated separately. Should several of your proposals be accepted, please be aware of our conference participation rules: no participant may act as lead paper present more than once and applicants may chair only one Panel/Workshop. However, you can act as discussant in more than one Panel. You can also chair in one panel, while acting as paper giver or discussant in other panels.

Can I submit a Panel proposal that has more than one chair or discussant?

Yes. A Panel can have a chair and a co-chair, but only one of them must submit the Panel proposal. Similarly, Panels can also have up to two discussants, if you consider it necessary.

Do I need to be an IMISCOE member or be affiliated to an IMISCOE Member Institute in order to allowed to submit a proposal?

No. Everyone can submit a proposal, regardless of their institutional affiliation. However, accepted participants must then register and pay the conference fees in order to be able to participate. The conference fee also covers a one-year IMISCOE membership and participants from IMISCOE Member Institutes benefit from a discounted conference fee.

May I submit my proposal for the sections organised by different IMISCOE Standing Committees?

No. When submitting your proposal via the conference portal, you will be asked to select only one IMISCOE Standing Committee. If your proposal does not match well any of the existing Standing Committees, you can select to submit it to the Open Section.

When will I receive notice regarding the acceptance of my proposal?

Applicants will be informed about the acceptance of their submissions on 01/03/2022. Notices will be sent via email (using the email address provided by the participants), so please make sure to check your email regularly.

Questions regarding the conference format 

What is the format of the 2022 IMISCOE Conference?

The conference will be hybrid. Participants can choose either to come to Oslo in person or to attend the conference online. We intend to organise all sessions and panels in a fully blended mode, as they will simultaneously take place both in a physical room in Oslo and online. However, as we will be running our first ever hybrid event, we kindly ask for your understanding if some panels are experiencing difficulties being made available live due to technical reasons. Also, please note that the conference may move fully online if the COVID-19 situation imposes it.

Can I choose my preferred mode of online or on-site participation and if so, when?

Yes. At the stage of submissions, participants were already asked to indicate if they prefer to attend the conference on-site or online. During the registration process (which opens on 05/04/2022), all participants will be asked to confirm their initial preferences by choosing to register for either on-site or virtual participation (please note that the conference fees also depend on the participation mode). Once you register for a specific participation mode, you cannot change it at a later stage. Also, please note that the conference fees also depend on the participation mode (those participating online will benefit from a discounted conference fee when compared to those participating in person in Oslo - see the detailed information on fees here.

IMPORTANT INFORMATION FOR PANEL/WORKSHOP CHAIRS: if at the stage of the submission you indicated that your Panel/Workshop is intended to take place on-site, but all (almost all) of the participants of your Panel/Workshop later opted for online participation at the stage of registration, kindly let us know by sending an email to This email address is being protected from spambots. You need JavaScript enabled to view it. . The information regarding the number of on-site participants (chairs, co-chairs, discussants, paper givers) is fundamental to ensure a good organizational preparation for a successful conference. Also, please note that the allocation of rooms in Oslo will be based on the number of on-site participants in each panel/workshop.

Do I have to present at the conference to attend?

No. You can still attend the conference even though you do not have an active role as paper giver, chair, discussant or workshop participant. A separate registration link specifically for those attending the conference without having an active role will be made available on the conference website.

Please note that, due to the high number of on-site participants and the constraints regarding available space in the host institution, those attending the conference without having an active role can only participate virtually. They must also register and pay the conference fees for online participation (see the fees here). The fee also includes a one-year IMISCOE membership and it will allow attendees to participate in all panels, workshops, plenaries and semi-plenaries during all conference days.

Questions regarding registration & payment of conference fees

When and how can I register and pay the conference fees?

Our conference registration portal will open on 05/04/2022. You can register and pay in a secure mode directly via the conference portal. Unfortunately, it is not possible for us to receive payments by invoice or bank transfers. Should you need an invoice containing specific information after having paid via our webpage or if you experience any issues with the online payment system, please contact the IMISCOE Network Office at This email address is being protected from spambots. You need JavaScript enabled to view it..

Can I get a discount for registration fees?

Yes, several discounts are available (for participants from IMISCOE Member Institutes, for PhD students, for scholars from non-EU or non-OECD countries, for early-bird registrations, etc.). Please check our conference portal for more detailed information regarding the conference fees applicable in your case.

My paper/panel/workshop proposal has been placed on the reserve list. When will I know if my proposal will be accepted, so that I can register for the conference?

A final decision regarding the acceptance/rejection of submissions placed on the reserve list will be taken by the 4th of May 2022. Notices will be sent via email (using the email address provided by the participants), so please make sure to check your email regularly.

What is the deadline for registration and payment?

The deadline for early-bird registration and payment of conference fees is 06/05/2022. Late registrations (with an increased registration fee) are still possible during the period 07/05/2022-15/05/2022. Those who did not register by 15/05/2022 will be removed from the program and will not be able to attend the conference. The conference fee also includes a one-year IMISCOE membership.

What does my registration fee include?

The conference registration fee includes admittance to all sessions and plenaries during all conference days. In addition, the registration fee also includes a one-year IMISCOE membership.

I have registered for the conference, but it still says my registration is being processed. What can I do?

Please log off from the IMISCOE website using this link.  Now log on again using your credentials. You should now be able to see the information for each session. If you are experience any difficulties, please contact the IMISCOE Network Office at This email address is being protected from spambots. You need JavaScript enabled to view it..

I already registered for the conference, but I need to cancel. What is the refund policy?

Please email us immediately at This email address is being protected from spambots. You need JavaScript enabled to view it. with your cancellation request. Refunds are possible under certain conditions. There is a 14-day cooling off period following registration payment. If you inform us of your cancellation during these 14 days, you will be entitled to a full refund of the conference fee.

My proposal was accepted, I haven’t registered yet, but I know that I will not be able to attend the conference anymore. What should I do?

Please email us immediately at This email address is being protected from spambots. You need JavaScript enabled to view it. so that we can rearrange Panels, Papers or Workshops if necessary.

Questions regarding the organization of sessions & presentations

When will I know in which timeslot my presentation is scheduled?

The conference sessions schedule will soon be made available on the conference platform. The final version of the conference program, including the detailed information regarding all sessions and the list of participants, will be released in early June 2022. You will be able to find the full schedule here.

How long should my presentation be and can I use a PowerPoint presentation?

Your presentation should usually be around 10-15 minutes long. However, please contact the chair of your Panel/Workshop for confirmation regarding the time allocated to each presentation as this may depend on the number of presentations in each Panel/Workshop. Regardless of your mode of participation (online or on-site), you will be able to use a PowerPoint presentation if you prefer to do so (the use of PowerPoint presentations is not compulsory).

When, how, and what kind of paper do I need to upload?

You can upload your paper in a PDF format on the conference platform (the function of Paper Upload will be made available soon after you receive the confirmation that your paper was accepted). However, it is not mandatory to upload your paper and we do not have a special template. Participants who prefer not to upload their papers are strongly encouraged to send it to the other participants of their respective panels. Please do so with sufficient time in advance, as discussants will need time to carefully read all papers and prepare useful and constructive feedback.

Is there a Safe Space Conference Policy?

Yes, please check the IMISCOE Safe Space Conference Policy here.

Are there specific guidelines for Panel or Workshop chairs?

Chairs are strongly encouraged to contact the other Panel/Workshop participants in advance of the conference to inform them about any details that ensure the smooth organisation of each session. This may include: information regarding the time/date in which the Panel/Workshop will take place, the order of presentations, the time allocated for each presentation or discussant, the organization of the Q&A session after presentations, etc. Chairs are not expected to facilitate any type of technical support during panels. They should focus only on the content, as technical assistants will be assigned to each on-site and virtual room. Assistants will be trained to address the most common problems and will help chairs to guide each session smoothly.

Are there specific guidelines for discussants?

Discussants should aim to provide professional, useful, and constructive feedback to paper givers. They are expected to read the papers in advance of the conference and use their expertise to prepare analytical and critical comments that will help paper givers to substantially improve the quality of their papers. Discussants should contact the Panel chairs regarding how much time they will have to provide their feedback to paper givers.

Which platform will be used for online conference participation?

We work with Cisco WebEx, which is a safe and reliable platform. Check the conference portal to see the instruction manual on how to participate online.

Can I join online from any computer without my own WebEx account, or do I need special equipment?

Yes, all registered online participants will be able to join via WebEx, regardless of the operating system they have and without the need to create a personal account. We recommend (standard PC/laptop) speakers for good sound. If you do not have a microphone/webcam, you can still attend and ask questions via the WebEx chat function. If you intend to present, you will need to have a microphone and preferably also a webcam (a standard webcam that is included in most laptops/PCs will be sufficient). Without a webcam, you can still use the “share screen” function to show a PowerPoint presentation, but you will lose many of the dynamics of face-to-face interaction.

Will there be technical support before and during the conference?

Yes, there will be both online and on-site support during the conference. For online participants, our WebEx platform is very user-friendly and we are confident you will find your way quite easily on our virtual campus.

If I attend in person in Oslo, will there be A/V equipment in the rooms and how can I use it?

Yes, all conference rooms in Oslo will have A/V equipment. If you have a PowerPoint presentation, please bring it on an USB flash drive. If you wish, you can also bring your own laptop and connector/adapter.

If you have any other questions regarding the conference

Contact us

For the preliminary conference schedule, click here to view overall programme.

More information regarding Oslo can be found on the Practicalities page.

For any other practical question regarding the city, the conference venue or the infrastructure made available in the conference rooms, please contact the Conference hosts at This email address is being protected from spambots. You need JavaScript enabled to view it.

For questions regarding the academic program, the registration process, your IMISCOE membership, etc., please contact the IMISCOE Network Office at This email address is being protected from spambots. You need JavaScript enabled to view it.